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Find assets

Every Spotlight page has a find tool with a green magnifying glass 'Find' icon to help you find Spotlight assets. The find tool searches title, description, tags, owner, followers, contributors, column names, column descriptions, and the first 10,000 characters of a document's contents.

As you type your search criteria, Spotlight will open a clickable list of results grouped by asset type. To keep this process fast, the list will only open after you have entered 3 characters or more. To see more results, press enter to load the full search results page.

Search result page#

The search result page is organized into three main sections: search filters on the left of the screen, results matching your query in the middle of the screen, and an inspector on the right of the screen that displays additional information about your search results once you start clicking on them.


Spotlight displays results for up to 100 assets matching the criteria you entered, with the best matches at the top.

If you enter multiple terms in the find tool, Spotlight will show you assets that match any of your terms. If you did not enter any criteria, the most recently edited assets will appear at the top.


Each result is displayed in a card that includes basic information about where it came from, who added it to Spotlight, when, and other pertinent details. If your search term matches part of an asset's description, column name, column description, or custom property the asset will have an expanded search result card to help display those matching sections in context.

Clicking on an asset's name will open the asset's detail page while clicking anywhere else on the card will show more information about it in the inspector (see below).

Each search result card has a 'Context menu' button context menu button to the right of the name for a list of other things you can do with the asset.

Inspect a search result#

Click on any of the search results cards to load additional details about that asset in the inspector on the right of the screen. This information includes all the metadata visible on the asset's detail page.

To find something more specific, you can enter additional criteria or use one or more of the filters on the right side of the screen. Each filter displays a number next to it showing how many results match that criteria. Simply check filters to refine your search or un-check them to bring in a larger number of results.

Find your work

Find your work#

The first set of filters enable you to quickly find assets based on your own relationship, whether owner, follower, or collaborator. Note that only Workspaces can have collaborators.

Find by asset type

Find by asset type#

Find assets of one or more types. Note that you can quickly launch a search for assets of a single type by clicking the asset type in the global search sidebar Main Spotlight menu available in the top left of every page.

Find by other asset features

Find by other asset features#

The bottom of the filter list will include options dynamically generated based on the items in your search results.

These additional filters include Source to help you find datasets and connections based on which type of data system they come from and Status to help you find datasets based on where they are in your organization's trust and processing workflows.

Any other properties your Spotlight administrator has defined for assets will be included in this dynamically generated list.